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STATUTES OF THE "INTERNATIONAL ASSOCIATION OF PEDIATRIC DERMATOLOGY"
NAME, PURPOSE, SCOPE AND ADDRESS:
Article 1. Under the name "INTERNATIONAL ASSOCIATION OF PEDIATRIC DERMATOLOGY" (AIDP) an ASSOCIATION is constituted under Organic Law 1/2002, of 22 March, and additional rules, with legal personality and full legal capacity, as a non profit organization. It shall consist of professional interested in promoting pediatric dermatology.
Article 2. This association is constituted for an indefinite period.
Article 3. The association's aims are:
Improved Pediatric Dermatology for the overall health of children and adolescents.
Promoting the development of pediatric dermatology through:
- Clinical practice.
- Conferences, courses, and meetings.
- Collaboration between member societies.
The promotion of human and scientific relations with other groups and scientific societies having similar objectives to those of AIDP.
Promoting the establishment of pediatric dermatology societies in other countries.
The representation of pediatric dermatology within other international organizations.
Holding regular international congresses on pediatric dermatology.
Article 4. Dermatologists or pediatricians interested in the objectives of the association may become members of the association. To be eligible for membership, a candidate must:
a) Be dermatologist, pediatrician or both.
b) Collaborate with the objectives of the association.
c) Pay the annual fee and any additional fees approved by the assembly.
Physicians other than dermatologists and pediatricians interested in pediatric dermatology may become Associate Members. They will have the same rights as members, but may not hold any position in the association.
Article 5. The Association establishes its registered office at Viajes El Corte Ingles in Madrid, 47 Princess Street, 4th Floor, and the territory in which it will primarily perform its activities is both the Spanish territory and the rest of the world.
BODY OF REPRESENTATION
Article 6. The Association shall be managed and represented by a Board of Directors composed of a minimum of three and a maximum of six members.
All positions that make up the Board shall be unpaid.
They shall be appointed and removed by the General Assembly and shall serve a term of four years and may be reappointed for a second term only.
They will be chosen based on national and international reputation, considering the need for members of different cultural backgrounds.
The Board shall elect from among its members a president, a secretary and a treasurer, and may also appoint a vice president. The method of election shall be by secret ballot among its members.
Article 7. These may cease to continue in office by voluntary resignation communicated in writing to the Board, for breach of the obligations that were assigned to them and for expiry of the mandate.
Article 8. Members of the Board who have exhausted the time for which they were elected will continue to hold office until their successors have been accepted to replace them.
Article 9. The Board shall meet as often as determined by the President and by the request of three members. The Board shall be considered to be constituted when at least half of its members plus one are present, and in order for their agreements to be valid they must be passed by a majority vote. In the case of equality of votes, the Chairman shall have the casting vote. Such meetings may be held in person or electronically.
Article 10. Powers of the Board:
The powers of the Board shall extend generally to all acts pertaining to the purposes of the association, unless, according to these Statutes, express authorization by the General Assembly is required.
The particular powers of the Board are:
a) To direct social activities and carry out the economic and administrative management of the Association, agreeing to make the necessary contracts and actions.
b) To implement the resolutions of the General Assembly.
c) To develop and submit for approval to the General Assembly the Annual Accounts and Balance Sheets.
d) To decide on the admission of new associates.
e) To appoint delegates for specific activities of the Association.
f) To convene general assemblies of members.
g) Any other power that is not the exclusive responsibility of the General Assembly of members.
Article 11. The President shall have the following powers: To legally represent the Association before any kind of public or private body; to convene, preside over and adjourn meetings held by the General Assembly and the Board, as well as to manage the proceedings of both; to open, manage and close bank accounts, order payments and authorize the signing of documents, records and correspondence; to adopt any urgent measures advised for the smooth running of the Association or which are necessary or convenient for the development of its activities, subject to duly informing the Board.
Article 12. The Vice President shall replace the President in his absence, due to illness or any other cause, and shall have the same powers as him.
Article 13. The Secretary shall be responsible for directing the purely administrative work of the Association, issuing certifications, keeping the legal books of the association and the associated files, and safeguarding the documentation of the entity, as well as for ensuring that all communications regarding the appointment of Management Boards and other agreements of the society to be registered are sent to the relevant authority, and ensuring completion of the mandatory documentation as is legally required.
Article 14. The Treasurer shall collect and safeguard funds belonging to the Association and shall comply with the payment orders issued by the President.
Article 15. The Members shall have their own relevant duties as members of the Board, as shall those in positions created through delegations or working committees required by the Board.
Article 16. Vacancies that may occur during the term of any member of the Board shall be provisionally filled between said members until the election by the General Assembly called for the purpose.
Article 17. Advisory Committee. The general assembly may appoint an advisory committee composed of 20 members of the association, 5 from each continent (Europe, America, Africa and Asia/Oceania), who shall be elected for a term of four years and may be reelected only once for a second term. Candidates for election must be active members and shall notify the Secretary of the Board of their decision to stand for election at least three months prior to the holding of the General Assembly.
The position of member of the advisory committee is unpaid.
The functions of the advisory committee are:
a) To attend the World Congress and General Assembly of the association.
b) To nominate candidates to the Board for election by the General Assembly.
c) To participate, through a secret ballot, in the election of the host of the next World
d) To represent the Association to other organizations.
Article 18. Honorary Committee. It shall consist of all past presidents of the Board. The position will be unpaid, and will be perpetual.
The functions of the Honorary Committee are:
a) To represent the Association at conferences and meetings.
b) To advise the Board on its decisions and in the organization of meetings and conferences.
Article 19. The General Assembly is the supreme governing body of the Association and shall consist of all members.
Article 20. The meetings of the General Assembly shall be ordinary or extraordinary. The ordinary meeting shall be held once a year within four months of the closing of the financial year; extraordinary meetings shall be held when circumstances warrant, as judged by the President, when the Board so resolves or when proposed in writing by a tenth of the members. In any case a General Assembly will be held in each Congress of Pediatric Dermatology which convenes the Association.
Article 21. Notices of General Meetings shall be in writing stating the place, day and hour of the meeting and the agenda with concrete expression of the issues under discussion. The meeting must be called at least fifteen days in advance of the time appointed for holding the Meeting at first calling, indicating, where appropriate, the date and time of any second calling, which must be at least one hour after the time set for the first calling.
Article 22. Both ordinary and extraordinary General Assemblies shall be validly constituted at first calling when one-third of the members entitled to vote are present, and at second calling regardless of the number of members entitled to vote.
The decisions shall be taken by a simple majority of those present or represented when the votes in favor outweigh the votes against, not being eligible for this purpose the null votes, blank, or abstentions.
A qualified majority of those present or represented is required, which occurs when votes in favor exceed half of this number, for:
a) Dissolution of the entity.
b) Amendments to the Statutes.
c) Disposition or disposal of fixed assets of property.
Article 23. The powers of the General Assembly are:
a) To approve the management of the Board.
b) To review and approve the annual accounts.
c) To elect the members of the Board.
d) To establish the ordinary and extraordinary fees.
e) Dissolution of the association.
f) Amendment of the Constitution.
g) Disposition or disposal of assets.
h) To agree, in the event, the remuneration of the members of representative bodies.
i) Any other responsibilities that are not attributed to another organ of the society.
Article 24. Resolution by an Extraordinary General Assembly convened for the purpose is required for:
a) Amendments to the Statutes.
b) Dissolution of the Association.
CONGRESS OF PEDIATRIC DERMATOLOGY
Article 25. The World Congress of Pediatric Dermatology will have the aim of the development and advancement of pediatric dermatology, providing pediatric dermatologists from different countries with the opportunity to share their professional and personal experiences in pediatric dermatology and to exchange and discuss their clinical and scientific ideas.
Article 26. The World Congress of Pediatric Dermatology will be held periodically as established by the committee, and will be organized by a local committee in the country where it is to be held, which will be responsible for the financial and administrative aspects of the congress.
Article 27. The organizing committee will be elected by the Board.
Article 28. The Board may change the date of the World Congress in exceptional circumstances.
Article 29. The official language of the world congress is English. Translation into other languages will depend on the possibility of carrying it out in the country where the congress is held.
Article 30. The results of each world congress will be published in order to keep a historical record.
WEBSITE OF THE ASSOCIATION
Article 31. The association will provide a website as the main method of communication between members. The president of the company is responsible for keeping it alive and active, using technical assistance as required.
The main functions of the website will be:
a) To retain all documents of the association and manage them.
b) To promote the continued training and education of members through:
• Online courses, congresses and conferences.
• Regularly updated information, and other publishing services.
• Forums and mailing lists of members.
c) To facilitate communication between members of the association.
d) To assist members in their duties and in obtaining their due benefits from the association.
ECONOMIC SYSTEM OF THE ASSOCIATION
Article 32. The funds provided for the development of the aims and activities of the Association are:
a) Membership fees, both regular and extraordinary.
b) Grants, bequests or inheritances that may be legally received from members or third parties.
c) Income from sponsors and supporters.
d) Income from holding conferences, providing training and other ancillary activities.
e) Income from any advertising which appears on the website or in communications with members.
Article 33. The initial capital or Social Fund of the Association is zero euros.
Article 34. The associative and fiscal year shall close on December 31 each year.
Article 35. The Association will be voluntarily dissolved when so decided by the Extraordinary General Meeting convened for that purpose.
Article 36. In the case of dissolution, a liquidation committee shall be appointed, which, once all debts have been paid off and if any excess liquidity remains, will be donated to UNICEF.
In all matters not covered by these Statutes the Organic Law 1/2002 of 22 March, regulating the Right of Association, and additional provisions may apply.